Mō tēnei tūranga mahi | About the role
Reporting to our Chief Operating Officer, (COO), your specific areas of responsibility include:
- General office and team administration, drafting documentation, creation of templates, checklists, process improvement, management of stationery and office supplies, event coordination, etc to support the delivery of services required to our clients.
- Job management including managing all administrative tasks within our job management system, (Workflow Max).
- Providing HR support with all aspects associated with generalist’s human resource functions including but not limited to; recruitment and selection, on-boarding, staff departures and terminations, learning & development and performance management, (PDP), throughout the year.
- Supporting the COO and principals /team leads with metrics and reports to drive performance around staff utilisation, business performance (metrics and reporting such as staff utilisation, business development activity.
- Relationship management including assisting with the management of our supplier relationships across IT, Payroll, lease & Insurance management, general systems administration,
- Working with our Digital Product Manager to refine our business systems and processes.
Ngā pūkenga me ngā wheako | Skills and experience
We are looking for applicants who thrive in a dynamic and diverse consulting environment. To provide support across our team you need the skills to build relationships, manage multiple priorities, be self-motivated along with flexible to change, and thrive on being solutions focused. Having a strong values-based and team approach will be pivotal.
What we are looking for:
- A minimum of 3-5 years’ professional experience in office management, administration, project management, administration, HR administration or other related experience.
- Exceptional communication & relationship skills – with the ability to work well with people across the business.
- Initiative – someone self-motivated, comfortable working with a high degree of autonomy, who can pick up work quickly, under pressure and produce work with minimal instruction.
- Time management – superior skills managing own time, meeting deadlines amidst often changing scope, prioritising own work as well as understanding the wider priorities of the team.
- A deep passion and interest in delivering practical and solutions-focused outcomes within an administrative role.
- Someone who shares our values, with a clear sense of personal and professional accountability; who is committed to doing the right thing for our team, clients and wider community.
- Confidence and understanding of systems and software including Xero, Workflow Max, MS Office.
All training and professional development necessary for this role will be provided to the successful candidate.
Ngā āhuatanga kei a mātou: What we offer
In this role, you can look forward to all leave entitlements from the day you join our whānau, an annual wellbeing gift and participation in our wellbeing programme, professional development opportunities, and a wonderful team around you every day working in an organisation that believes in its purpose.
We will support you by ensuring you have the tools needed to be successful, including your own laptop, IT support and a personalised Induction programme. We offer good opportunities for training and development. All Height employees are eligible to access the Employee Assistance Programme (EAP) at any time.
Rā Katinga: Applications close COB Tuesday 4th April.
Applications: Please send all applications including CV, references, and cover letters to office@heightpm.co.nz